01 — Order tracking
Never lose track of a file again.
Every open order gets scanned for missing documents and stalled steps automatically — no one has to go digging through a shared drive.
Title & Closing Ops · Available now
Stop chasing signatures.
Let the system
close it out.
Order status, document collection, closing coordination, and client updates — running automatically in the background while your team focuses on the closings that need a human touch. Built and run by Clannco for title companies.
Built around your existing title software · Weekly status reports · No tech skills needed
AI
Clannco Intelligence
Tracking every order · always on
Order #4471 — missing seller ID, flagged for follow-up
09:14
Client notified automatically · closing date confirmed ✓
09:14
Data confidence: Verified — title chain cross-checked against county records
09:15
⚡ Synced to your title software automatically · Ranked by closing date
What we automate
02 — Closing risk
Know which files are at risk of slipping.
Every order gets scored on closing risk before anyone picks up the phone, so your team spends time on the files that actually need attention today.
03 — Document automation
Every file, tracked in one place.
No more updating three spreadsheets. Orders, documents, and closing stages sync automatically into a system your team actually keeps clean.
04 — Outreach & follow-up
No lead ever goes cold by accident.
Follow-up sequences run on autopilot until a seller responds, opts out, or your team steps in — nothing sits untouched.
05 — Market intelligence
Intelligence, delivered — not dug for.
Weekly reports on market movement, comparable deals, and target activity land in your inbox without anyone building a spreadsheet.
06 — Reporting
One dashboard. Always current.
Pipeline health, deal stages, and team activity in one view — updated automatically, not manually pulled together before a meeting.
Scroll to explore ↓
What we build
Six systems. One closing calendar. Nothing falls through.
Every system below plugs into how your team already works — synced with your existing title software, tested before going live, and handed over ready to run. You don't need to be technical. You just need files to stop slipping through the cracks.
Service 01
Never lose track of a file again.
Right now, someone on your team is manually checking each order for missing documents and stalled steps. We replace that with a system that scans continuously and only surfaces what actually needs attention.
Scans open orders for missing documents and stalled steps automatically
Flags at-risk files — missing signatures, unresolved liens, expiring commitments
Every file labeled by data confidence — Verified, Modeled, or Unconfirmed — so you know what to trust
Flagged files land directly in your title software, not in someone's inbox
Order Feed
Live
01
System scans open orders continuously02
Documents checked against closing checklist03
Confidence-labeled and added to your queue04
Your team reviews only what's worth their timeCounty records
Title software
Escrow signals
24/7
Service 02
Know which files are at risk of slipping.
Not every order needs a phone call today. We score every file on closing risk — days to close, missing items, lien status — before your team spends a single minute on it.
Every file scored on closing risk against your checklist
Ranks files so your best closers spend time on the riskiest ones
Scoring logic is fully visible — never a black box you have to trust blindly
Re-scores automatically as new data comes in
Closing Risk
This week
Order #4471 — 8.4 risk score · missing seller ID
Order #4502 — 6.0 risk score · needs follow-up
Order #4390 — 2.2 risk score · on track
11 files scored automatically overnight
Risk scoring
Auto re-rank
Transparent logic
Service 03
Every file, tracked in one place.
Most title companies lose time to bad data, not bad decisions — duplicate records, stale statuses, three spreadsheets that don't agree. We keep your title software clean automatically and connect it to whatever else your team already uses.
Orders, documents, and stages sync automatically — no manual re-entry
Connects to your existing title software instead of replacing it
Links to your Zapier account so your current automations keep running
Duplicate and stale-data cleanup runs on a schedule, not "whenever someone gets to it"
A simplified interface for your team if your current title software is more than they need day-to-day
Order Sync
Connected
01
Your team logs into one simple screen02
Data syncs to your existing title software automatically03
Zapier triggers fire your other connected apps04
Duplicate & stale records cleaned on scheduleZapier-ready
Any title software
Custom interface
Real-time sync
Service 04
No file ever stalls by accident.
A client who doesn't respond to the first request isn't a lost signature — they're a follow-up that didn't happen. Our sequences keep working a file until documents are in, or your team steps in personally.
Automated follow-up sequences across call, SMS, and email
Escalates to your team the moment a document deadline is at risk
Cadence and messaging built around your closing process, not a generic template
Every touch logged back to the order record automatically
Follow-up Queue
Active
Client on order #4502 — day 3 follow-up sent
Client replied — escalated to your team now
Order #4390 — documents received after sequence
Call
SMS
Email
Auto-escalation
Service 05
Status reports, delivered — not dug for.
No one on your team should be spending their Friday afternoon building a status report by hand. We deliver it automatically, built from the same data your closings depend on.
Weekly reports on open orders, closing risk, and document status
Every figure labeled by confidence — Verified, Modeled, or Unconfirmed
Built around the counties and order types you actually close in
Delivered on your schedule — no one has to remember to ask for it
Weekly Report
Monday
★
Order activity compiled overnight Sunday★
Closing risk cross-checked for confidence★
Report delivered to your team every MondayWeekly cadence
Confidence-labeled
Custom counties
Service 06
One dashboard. Always current.
Closing status, order stages, and team activity shouldn't require pulling three reports together before a meeting. We build a simple dashboard — and a simplified interface, if your team needs one — that's always up to date.
Live view of order status, closing count, and team activity
A simple, custom interface your team can actually use day-to-day — no enterprise CRM training required
Built around how your closing process actually runs, not a generic template
One dashboard your whole team trusts, updated automatically
Closing Dashboard
Live
01
All order activity feeds in automatically02
Stages and ownership update in real time03
Your team sees one current view — alwaysReal-time
Custom interface
Team-wide view
Why Clannco
You're not paying for automation.
You're paying to get your closing calendar back —
and we don't stop building until you do.
No handoff, no walking away after launch. We monitor how the system performs, fix what doesn't work, and keep improving it — because your ROI is what we're actually being paid for.
Pricing
Scoped to your closing volume. Not a template.
Every engagement is scoped around what your closing process actually needs — start with one workflow, or the full system. Tell us where the manual work is heaviest and we'll come back with a clear proposal, timeline, and cost.
Order Tracking & Risk Scoring
Continuous order scanning, checklist matching, and closing-risk scoring — delivered straight to your title software.
Get a quote →Document Automation & Hygiene
Orders, documents, and stages synced automatically, connected to your existing tools and Zapier.
Get a quote →Client Follow-up
Automated multi-channel sequences that keep working a file until documents are in or the client opts out.
Get a quote →Closing Status Reports
Weekly, confidence-labeled reports on open orders and closing risk — delivered, not requested.
Get a quote →Custom Closing Interface
A simplified dashboard your team actually uses, synced with your existing title software and Zapier account.
Get a quote →Full Closing Operations System
All of the above, built and run as one system — order intake through closing, end to end.
Get a quote →
Engagements typically start with a paid audit of your current process, followed by a build phase and an ongoing monthly retainer to run and improve the system. Message us on WhatsApp or fill in the form below — we'll reply within 24 hours.
Common questions
Everything you want to know.
No. We sync with whatever title production software you already run — SoftPro, ResWare, a spreadsheet, or something custom-built. If your current software is more than your team needs day-to-day, we can also build a simplified interface on top of it. Nothing you rely on gets replaced unless you want it to.
Every piece of data we surface is labeled by confidence — Verified (cross-checked against public records), Modeled (estimated from available data), or Unconfirmed — so your team always knows what to trust before acting on it. We never present a guess as a fact.
All of the above. The underlying systems — sourcing, scoring, CRM automation, reporting — apply across acquisitions firms, title companies, property managers, and real estate investors. We scope the specifics to your workflow.
We start with an audit of your current process — team, tools, data flow, bottlenecks — and come back with a prioritized roadmap and ROI estimate. Then we build the agreed systems. After launch, we monitor performance and keep optimizing rather than disappearing after handoff.
No. We're built for boutique teams — typically 5 to 50 people — where the manual workload is heavy relative to team size. That's usually where automation has the clearest, fastest payoff.
You don't have to start with everything. Most clients start with a single workflow — order tracking, document cleanup, or weekly status reports — and expand once it's proven out.
Yes. If you have a Zapier account, especially a paid plan, we connect it directly so your existing automations keep running through the new system instead of being rebuilt from scratch.
Yes — we build all of the same categories of system for any business type. Real estate acquisitions, title, and property management are simply where we're focused right now. See everything we build →
Get started
Tell us where the manual work is heaviest.
Send us your details and we'll tell you exactly which system fits your closing volume, how long it takes to set up, and what it costs. No sales pressure. Just a straight answer.