01 — Tenant intake
Never miss a request again.
Maintenance requests, applications, and tenant messages get logged and routed automatically — no one has to go digging through email or texts.
Property Management · Available now
Stop chasing tenants.
Let the system
handle it.
Tenant intake, maintenance triage, lease renewals, and owner reports — running automatically in the background while your team focuses on the properties that actually need a human. Built and run by Clannco for property management companies.
Built around your existing PM software · Weekly owner reports · No tech skills needed
AI
Clannco Intelligence
Watching every unit · always on
New maintenance request: Unit 4B — leaking faucet, tenant reported photos
09:14
Vendor auto-assigned · urgency score 9.1/10 · available this afternoon ✓
09:14
Data confidence: Verified — lease terms + tenant profile cross-checked
09:15
⚡ Synced to your PM software automatically · Ranked by urgency
What we automate
02 — Maintenance triage
Know which requests are urgent.
Every request gets scored on urgency before anyone picks up the phone, so your team spends time on the issues that actually need it today.
03 — Lease automation
Every unit, tracked in one place.
No more updating three spreadsheets. Leases, tenants, and maintenance stages sync automatically into a system your team actually keeps clean.
04 — Outreach & follow-up
No lead ever goes cold by accident.
Follow-up sequences run on autopilot until a seller responds, opts out, or your team steps in — nothing sits untouched.
05 — Market intelligence
Intelligence, delivered — not dug for.
Weekly reports on market movement, comparable deals, and target activity land in your inbox without anyone building a spreadsheet.
06 — Reporting
One dashboard. Always current.
Pipeline health, deal stages, and team activity in one view — updated automatically, not manually pulled together before a meeting.
Scroll to explore ↓
What we build
Six systems. One portfolio. Nothing falls through.
Every system below plugs into how your team already works — synced with your existing PM software, tested before going live, and handed over ready to run. You don't need to be technical. You just need requests and renewals to stop slipping through the cracks.
Service 01
Never miss a request again.
Right now, someone on your team is manually checking email, texts, and portals for tenant requests. We replace that with a system that scans continuously and only surfaces what actually needs attention.
Logs maintenance requests, applications, and tenant messages automatically
Flags urgent-signal requests — safety issues, repeat complaints, lease violations
Every request labeled by data confidence — Verified, Modeled, or Unconfirmed — so you know what to trust
New requests land directly in your PM software, not in someone's inbox
Request Feed
Live
01
System scans email, texts & portals continuously02
Requests checked against urgency criteria03
Confidence-labeled and added to your queue04
Your team reviews only what's worth their timeEmail & texts
Tenant portals
Maintenance signals
24/7
Service 02
Know which requests are urgent.
Not every request needs a same-day dispatch. We score every request on urgency — safety risk, tenant tenure, unit history — before your team spends a single minute on it.
Every request scored on urgency against your response criteria
Ranks requests so your best techs spend time on the most urgent units
Scoring logic is fully visible — never a black box you have to trust blindly
Re-scores automatically as new data comes in
Urgency Scores
This week
Unit 4B — 9.1 urgency score · active leak
Unit 12A — 6.0 urgency score · needs follow-up
Unit 7C — 2.4 urgency score · low priority
9 requests scored automatically overnight
Urgency scoring
Auto re-rank
Transparent logic
Service 03
Every unit, tracked in one place.
Most property managers lose time to bad data, not bad decisions — duplicate tenant records, stale lease dates, three spreadsheets that don't agree. We keep your PM software clean automatically and connect it to whatever else your team already uses.
Leases, tenants, and maintenance stages sync automatically — no manual re-entry
Connects to your existing PM software instead of replacing it
Links to your Zapier account so your current automations keep running
Duplicate and stale-data cleanup runs on a schedule, not "whenever someone gets to it"
A simplified interface for your team if your current PM software is more than they need day-to-day
Portfolio Sync
Connected
01
Your team logs into one simple screen02
Data syncs to your existing PM software automatically03
Zapier triggers fire your other connected apps04
Duplicate & stale records cleaned on scheduleZapier-ready
Any PM software
Custom interface
Real-time sync
Service 04
No tenant ever goes unanswered.
A tenant who doesn't hear back on the first message isn't a resolved case — they're a follow-up that didn't happen. Our sequences keep working a request until it's resolved, confirmed, or your team steps in personally.
Automated follow-up sequences across call, SMS, and email
Escalates to your team the moment a tenant flags something urgent
Cadence and messaging built around your process, not a generic template
Every touch logged back to the unit record automatically
Follow-up Queue
Active
Tenant at Unit 12A — day 3 follow-up sent
Tenant replied — escalated to your team now
Unit 7C — repair confirmed after sequence
Call
SMS
Email
Auto-escalation
Service 05
Owner reports, delivered — not dug for.
No one on your team should be spending their Friday afternoon building an owner report by hand. We deliver it automatically, built from the same data your operations depend on.
Weekly reports on occupancy, maintenance activity, and renewal status
Every figure labeled by confidence — Verified, Modeled, or Unconfirmed
Built around the properties and owners you actually manage for
Delivered on your schedule — no one has to remember to ask for it
Weekly Report
Monday
★
Portfolio activity compiled overnight Sunday★
Occupancy & renewals cross-checked for confidence★
Report delivered to owner inboxes every MondayWeekly cadence
Confidence-labeled
Custom portfolios
Service 06
One dashboard. Always current.
Occupancy, maintenance status, and team activity shouldn't require pulling three reports together before a meeting. We build a simple dashboard — and a simplified interface, if your team needs one — that's always up to date.
Live view of occupancy, open requests, and team activity
A simple, custom interface your team can actually use day-to-day — no enterprise CRM training required
Built around how your operations actually run, not a generic template
One dashboard your whole team trusts, updated automatically
Portfolio Dashboard
Live
01
All portfolio activity feeds in automatically02
Stages and ownership update in real time03
Your team sees one current view — alwaysReal-time
Custom interface
Team-wide view
Why Clannco
You're not paying for automation.
You're paying to get your time back —
and we don't stop building until you do.
No handoff, no walking away after launch. We monitor how the system performs, fix what doesn't work, and keep improving it — because your ROI is what we're actually being paid for.
Pricing
Scoped to your portfolio. Not a template.
Every engagement is scoped around what your property operations actually need — start with one workflow, or the full system. Tell us where the manual work is heaviest and we'll come back with a clear proposal, timeline, and cost.
Tenant Intake & Triage
Continuous request scanning, urgency scoring, and routing — delivered straight to your PM software.
Get a quote →Lease & Tenant Automation
Leases, tenants, and maintenance stages synced automatically, connected to your existing tools and Zapier.
Get a quote →Tenant Follow-up
Automated multi-channel sequences that keep working a request until it's resolved or confirmed.
Get a quote →Owner Reports
Weekly, confidence-labeled reports on occupancy and maintenance activity — delivered, not requested.
Get a quote →Custom Portfolio Interface
A simplified dashboard your team actually uses, synced with your existing PM software and Zapier account.
Get a quote →Full Property Operations System
All of the above, built and run as one system — intake through reporting, end to end.
Get a quote →
Engagements typically start with a paid audit of your current process, followed by a build phase and an ongoing monthly retainer to run and improve the system. Message us on WhatsApp or fill in the form below — we'll reply within 24 hours.
Common questions
Everything you want to know.
No. We sync with whatever PM software you already run — Buildium, AppFolio, a spreadsheet, or something custom-built. If your current software is more than your team needs day-to-day, we can also build a simplified interface on top of it. Nothing you rely on gets replaced unless you want it to.
Every piece of data we surface is labeled by confidence — Verified (cross-checked against public records), Modeled (estimated from available data), or Unconfirmed — so your team always knows what to trust before acting on it. We never present a guess as a fact.
All of the above. The underlying systems — sourcing, scoring, CRM automation, reporting — apply across acquisitions firms, title companies, property managers, and real estate investors. We scope the specifics to your workflow.
We start with an audit of your current process — team, tools, data flow, bottlenecks — and come back with a prioritized roadmap and ROI estimate. Then we build the agreed systems. After launch, we monitor performance and keep optimizing rather than disappearing after handoff.
No. We're built for boutique teams — typically 5 to 50 people — where the manual workload is heavy relative to team size. That's usually where automation has the clearest, fastest payoff.
You don't have to start with everything. Most clients start with a single workflow — tenant intake, lease cleanup, or weekly owner reports — and expand once it's proven out.
Yes. If you have a Zapier account, especially a paid plan, we connect it directly so your existing automations keep running through the new system instead of being rebuilt from scratch.
Yes — we build all of the same categories of system for any business type. Real estate acquisitions, title, and property management are simply where we're focused right now. See everything we build →
Get started
Tell us where the manual work is heaviest.
Send us your details and we'll tell you exactly which system fits your portfolio, how long it takes to set up, and what it costs. No sales pressure. Just a straight answer.